FAQs

FAQs

USY’s International Convention, commonly referred to as IC, is the largest gathering of Conservative Jewish teens. Held annually the last full week in December, the convention moves to a different North American city each year and convenes hundreds of Jewish teens for five days of celebration, friendship, Jewish learning, and giving back to the local community.

COVID-19

If IC is canceled due to traveling or group gathering restrictions you will have several options:

  • Full refund
  • Partial refund and partial donation
  • Payment put towards a donation
  • Apply money to future regional or international programs

We are closely following local, national, and international guidelines for travel and group gatherings. As of now, there are not yet recommendations from the CDC for December 2020. We will continue to follow the guidelines set forth for future programs and make updates and accommodations as necessary.

We will have a nursing staff throughout the duration of convention. Beyond basic first aid and the common cold, participants will be taken to urgent care.

The cost of participation is based on four USYers per room. USYers are expected to share a bed.

USY does not provide cancelation insurance. We recommend purchasing travel insurance through a local insurance agent. Regpacks is also now offering program insurance. This is run through Regpacks and their vendor and not by USY, however, you will see it available at checkout.

We will be staying at a Hilton property. Please refer to the Hilton website to learn about Hilton CleanStay, the latest initiative – in collaboration with Lysol and consultation from the Mayo Clinic – that will deliver an industry-defining standard of cleanliness and disinfection.

 

Attending

The official IC programming lasts five days; however, many regions plan pre- and post-convention events.

Check with your branch staff for more information about specific IC pricing, travel, and activity packages.

All USYers, grades 9-12, are invited to attend IC, whether they are active regionally or on the chapter level, have participated in a USY summer trip, or are new to USY.

There is no prerequisite experience needed to attend.

Visit usy.org/ic to get the latest information including registration and programming details.

You can also follow USY on FacebookTwitter, and Instagram and track the hashtags #USYICDC. If you have additional questions, please email [email protected].

To learn whether your region is hosting a pre/post convention and for more information regarding cost, programming, etc., please contact your branch staff.

Regpacks

New to Regpacks system this year is our family login system! In past years, every USYer needed to have a separate Regpacks account under a unique email address, even if they were siblings. Our new system will have you create one login that can be used to register everyone in the family!

This account should NOT be created with an email associated solely with a USYer. You can use either a parent/guardian’s existing email address or create a new family email address, and set a password that the whole family can use to login, if so desired. Once you create an account here, you’ll be able to use your login credentials across all other USY Regpacks projects! If you have any trouble with signing up or if you need additional help, please contact [email protected]

Regpacks is an online registration software that USY uses to manage registration for all of its conventions.

In the past, each USYer, even those in the same family, needed to sign up with a unique email address. Now, one login can be used for an entire family.

You can still do that through this system; however, we still recommend that the email address used to create the account belongs to a parent or is a general family email.

You don’t have to do anything! After filling out a form that asks for parents information, you’ll automatically start registration for your USYer/Kadmianik.

The most effective way to do that is through your dashboard. At the top of any of the pages or forms in Regpacks, next to your username, you’ll see three options in parenthesis — Dashboard, Settings, Logout. Click on dashboard. (See screenshot.)

Your dashboard will provide you with different information regarding your account, including items you’ve added to your cart and outstanding payments, and information on missing forms you might have. If you scroll to the bottom of that page, you’ll see a “Family Members” section. In the right-hand corner of that section, you’ll be able to click on the “add child” button. (See screenshot). Once you do, you’ll be taken right back to start filling out forms for your second child. 

You can repeat this process for as many children as you need. 

 

Purchase Protection is a new event-insurance policy offered by Regpacks. It is an optional charge. Please note that USY does not have a hand in setting the cost of the Purchase Protection program, nor does it manage any claims and disputes. All claims must be filed directly to Regpacks. To learn more about the program, please click here.

On the checkout page, you’ll see a box stating how much the Purchase Protection costs, as well a description of what it is and a link to the terms and conditions. At the end of it, you’ll see a gray button that says “remove.” Click that button to remove the optional charge from your cart (see screenshot).

Packing Information

Attire is casual. Teens can wear jeans and t-shirts; however, as some activities will be outdoors, we suggest bringing layers and weather-appropriate outerwear.

Flip flops are not allowed on the convention floor and sturdy, closed toe shoes will be needed for community service projects.

Participants are strongly encouraged to wear Regional or International USY regalia throughout the convention. If you participated in a USY Summer Program or Ramah Program this past summer, please bring your group t-shirt for program reunions.

No visible underwear is permitted for either males and females. Clothing that has profane or inappropriate language, pictures, or symbols is not permitted.

  • Toiletries
  • Jeans/slacks
  • Casual shirts/blouses
  • T-shirts
  • Sweatshirts/sweaters
  • USY International/regional/Summer Experience/chapter regalia
  • Sneakers/casual shoes
  • Pajamas
  • Kippah,
  • Tallit and Tefillin (Males are required to bring these items; females are welcome and encouraged to do so)
  • A camera
  • Weather-appropriate jacket (based on convention location)

Food and Spending Money

All meals served during IC are kosher. Vegetarian options are available for every meal.

If you have dietary restrictions or allergies, please inform USY prior to the convention by entering this information in the online registration form when prompted.

We are happy to work with your food needs and ask to be informed prior to the event so we can best accommodate them.

All meals will be provided, however you may want to bring additional funds for (kosher) snacks.

Spending money can also be used for purchasing souvenirs and sightseeing during free time, donating to USY’s Tikun Olam Fund, and/or purchasing USY and regional regalia (t-shirts, sweatshirts, etc.).

Though it is not required, you are encouraged to bring a reasonable amount of spending money to IC; we recommend about $100.

Supervision and Behavioral Policy

USY has a minimum supervision ratio of one staff member (19 years of age or over) for every nine USYers. All of the professional IC staff have had background checks and prior experience working with teens.

Staff will be assigned by (and with the approval of) the branch and international USY offices on the basis of standards set by the International Youth Commission.

In addition, adults from our host district, who have also undergone background checks, will be present throughout the convention to help provide a safe experience for all.

Each region has a designated Youth Protection Officer (YPO). Teens will be provided with the contact information for their YPO to be used to report any concerns related to health, safety or security.

disruptive conduct?

Disruptive conduct is to be avoided. Damage to person and property reflects on the group and the entire organization.

Please respect the hotel property. Should damage occur, the person or persons responsible will be held accountable.

illegal substances and stealing? 

No narcotics, e-cigarettes, vapes or alcoholic beverages are to be brought to any USY event. Anyone possessing or using any drugs, e-cigarettes, vapes or  alcohol, including prescription medications not prescribed for their own use, or anyone who has been found stealing, will be immediately sent home at their parents’ expense and their rabbi notified.

In addition, the individual will be prohibited from participating in any International USY programs and activities for a period of one year following the offense.

The USYer’s region, in consultation with International USY, reserves the right to impose additional sanctions in connection with this or any other improper behavior as it sees fit. IC code is very strict and there are no second chances.

smoking?

Smoking is strictly prohibited at all times during IC both in the hotel and outside of the hotel.

bullying?

USY has a zero-tolerance policy regarding bullying at all local, regional, and international programs, including IC. This includes any form of hazing, harassment or sexual misconduct.

We also ask that teens use care and common courtesy when posting on social media sites. Posts will be subject to the zero-tolerance policy, as stated above.

Upon registering for IC, all teens and parents sign a Code of Conduct agreement. This indicates full understanding of USY’s behavioral expectations.

If a teen chooses to act outside of the Code of Conduct, the incident will be addressed by appropriate staff members.

Should it be determined that the teen needs to be dismissed, travel arrangements home will be made immediately, at the family’s expense and without a refund.

Registration

Registration for International Convention will be live on May 1. Please be on the lookout for updates from your branch staff for updates on pre or post conventions which may affect the price of your convention package.

Limited scholarships are available for IC. Please contact your branch staff for more information on scholarship opportunities in your community.

Payments are fully refundable through September 14. Cancellation policies vary by region. Please contact your branch staff for more information.

KEY REGISTRATION DATES:

  • May 1 – July 1: Early Bird Registration
    • All registrants who sign up during this time will receive a $105 discount off of the regular registration rate
  • July 2 – September 14: Registration Continues
  • September 15 – October 31: Late Registration
    • Please check with your branch staff after October 31 as limited spots may remain in your region on a first-come, first-serve basis

Early Bird Registration

All registrants who sign up by July 1 with a $400 payment will receive an Early Bird Rate – $105 less than then Regular Registration Rate. Registering with this payment guarantees teens a spot with their regional delegation.

Applications don’t need to be completed in full at this time. The deadline for completing applications and paying your remaining balance is October 31.

Convention Application

All registrants must complete the application in full to attend IC. It includes information about travel and medical needs, consent forms and a code of conduct agreement.

Registrants can also personalize their convention experience by adding on:

  • A regional package
  • Rooming requests
  • Customized programming options:
    • Creative tefillah group
    • Educational track
    • Free time activity

Yes, USY offers payment plans for IC. The earlier you sign up, the longer the payout options offered.

Accommodations

The convention body stays in a comfortable hotel in the downtown area of the host city. Rooms contain two double beds for three to four USYers.

Teens are roomed by region with three to four USYers of the same gender. There are separate floors in the hotel for males and females.

At no time will males be permitted on female floors or in female rooms, nor females on male floors or in male rooms.

If you would like to room with a friend, please enter their name on the IC registration form when prompted. As long as rooming requests fall within the guidelines outlined above, you will be roomed with at least one of your choices.

Teens will have scheduled time to leave the hotel for activities including community service projects and sightseeing. All offsite activities will be supervised.

Other than those scheduled times teens will not be allowed to leave the hotel.

Medical Information

Registered nurses are available on staff 24/7 and there are scheduled sick calls every morning and evening.

Branch staff will also be provided with basic health supplies, including feminine products, Band-Aids, cough drops, and first aid kits.

If additional medical attention or a prescription is needed, participants will be taken to a local clinic or hospital emergency room accompanied by a staff member (per the consent form that each teen and parent sign).

If a participant is taken to the doctor for any reason, their parents will be called. We will attempt to call parents before their child is seen by a doctor, but please realize that this is not always possible.

However, at no time, unless in a dire emergency, will there be any major treatment without prior parental knowledge and approval.

If a prescription is needed, the staff will purchase and bill the participant at a later date. If participants have a credit card with them, they can pay for a prescription on site.

In addition, if special rest or conditions are necessary, we will do our best to accommodate.

Please be sure to provide us with all the appropriate information with regard to teen’s health insurance.